Ductless Mini-Split Install

This proposal covers a {{zone_count}}-zone ductless mini-split heat pump install at {{client_address}}. Indoor head locations: {{head_locations}}. Outdoor unit: {{outdoor_unit}}.

Install scope

• Mount outdoor condenser on composite ground pad or wall bracket (per site)

• Install indoor heads at locations per homeowner walkthrough; each head mounted to standard wall plate with condensate drain

• Install insulated refrigerant line sets from outdoor unit to each indoor head (concealed within walls where possible; line-set covers where surface-mounted)

• Install condensate drain line (gravity drain or condensate pump per site)

• New dedicated 240V circuit from electrical panel to outdoor unit (breaker and whip included; panel capacity verified)

• Low-voltage wiring from outdoor to indoor heads

• Commissioning: evacuate lines to 500 microns, verify charge, test heating and cooling modes on each zone

• Homeowner walkthrough on remote controls and Wi-Fi integration (if included)

**Aesthetic options:** Line-set covers are color-matched where possible; high-end architectural installations can upgrade to flush or recessed line-set covers as a line item.

Estimated duration: 1–3 working days depending on zone count and line-set run complexity.

• **Day 1:** Outdoor unit set, line-set runs, electrical rough-in

• **Day 2:** Indoor heads mounted, refrigerant connections, condensate drains

• **Day 3 (if needed):** Commissioning, cleanup, homeowner walkthrough

Start date: {{start_date}}.

Total contract price: {{total}}

• **Deposit: {{deposit}}** — signing

• **Balance: remainder** — at commissioning

Balance due at commissioning. Financing available through third-party partner.

Invoices are due upon receipt. Payments more than ten (10) calendar days past due accrue a service charge of one and one-half percent (1.5%) per month on the unpaid balance, or the maximum rate permitted by law, whichever is less. {{contractor_name}} reserves the right to stop work and preserve lien rights if any progress payment is not received within five (5) business days of the due date. All retained mechanic's lien, stop notice, and bond rights under applicable state law are preserved.

The following items are specifically NOT included in the contract price and are the responsibility of {{client_name}} unless added by written Change Order:

• Permits, plan-review fees, and jurisdictional inspection fees unless explicitly itemized above

• Repair or remediation of pre-existing code violations discovered during the work

• Asbestos, lead paint, mold, or other hazardous material abatement

• Structural engineering, architectural drawings, or third-party design services

• Finish selections, fixtures, or appliances not listed in the itemized scope

• Work on concealed systems (electrical, plumbing, HVAC, framing) beyond the points of connection identified

• Landscaping restoration beyond returning disturbed areas to rough grade

• Post-completion cleaning beyond construction broom-clean

• Drywall repair for concealed line-set runs (unless itemized; standard scope uses surface-mount covers)

• Electrical panel upgrade (if existing panel lacks capacity)

• Architectural recessed line-set covers or custom aesthetic finishes

• Exterior painting or staining of line-set covers

• Removal of existing window AC units or baseboard heaters

This proposal is based on the following assumptions. If any assumption is incorrect, the contract price and schedule are subject to adjustment by Change Order:

• Site access is available during normal working hours (7am–5pm, Monday–Saturday)

• Adequate parking is available within 100 feet of the work area

• Electrical power and potable water are available on-site at no cost to contractor

• Existing structural elements, waste lines, water supply, and electrical service are in serviceable condition unless noted

• {{client_name}} will remove personal property, artwork, and valuables from the work area prior to start

• Work is based on a single mobilization; re-mobilization required due to delays outside contractor's control will be billed at current rates

• Existing electrical panel has 30A+ capacity for the new dedicated circuit

• Indoor head locations allow for reasonable line-set routing without major drywall demolition

• {{client_name}} has verified with HOA that exterior condenser location complies with architectural review requirements

Any modification to the scope, specifications, materials, or schedule set forth in this agreement must be authorized in writing as a Change Order signed by both parties before the work is performed. Each Change Order will describe the modified scope, any adjustment to the contract price, and any impact on the schedule. Verbal instructions do not modify this agreement. Additional time and cost associated with unforeseen conditions — including but not limited to concealed rot, asbestos, mold, faulty prior installation, unmarked utilities, or code-required upgrades triggered by the work — will be documented as a Change Order and billed at the rates stated in this proposal or at {{contractor_name}}'s then-current published labor rates, whichever is in effect at the time the condition is discovered.

{{contractor_name}} warrants the workmanship of the installed work for a period of one (1) year from the date of substantial completion. Manufacturer warranties on materials and equipment pass through to {{client_name}} as provided by the manufacturer and are the exclusive source of any material warranty. This warranty does not cover normal wear, abuse, neglect, acts of God, subsequent work performed by others, damage from settlement or movement of the building, or modifications to the installed work performed without written consent. To make a warranty claim, {{client_name}} must notify {{contractor_name}} in writing within thirty (30) days of discovering the alleged defect and allow reasonable access to inspect and repair.

This proposal is valid for 30 days from the proposal date ({{proposal_date}}). Pricing is subject to change after that date due to material market fluctuations and scheduling availability. Acceptance requires signature below and receipt of the deposit amount stated in Payment Terms. Upon acceptance, this proposal, together with any attached specifications and subsequent written Change Orders, constitutes the complete agreement between the parties and supersedes any prior oral or written discussions.

**{{contractor_name}}** — License {{contractor_license}}

By: ________________________ Date: ______________

Print Name: ________________________

**{{client_name}}** — Owner / Authorized Representative

By: ________________________ Date: ______________

Print Name: ________________________

Property Address: {{client_address}}